Monolith

Privacy Policy

 

This Privacy Policy governs the use of the websites of Monolith AI (“Monolith”) such as Monolithai.com, including any related services offered on such websites (collectively, “Websites”). This Privacy Policy gives details of which information is collected by and provided to Monolith, how Monolith may use such information and whether such information constitutes personally identifiable information (“Personal Data”).

When visiting our home page, we consider it as very important to protect your personal data when collecting, processing and using it. Your data is protected according to the requirements of the legal provisions. Please find below some information indicating which data is recorded during your visit on our home page and how it is used.


1. Name and contact data of the data controller

This privacy information applies for data processing services carried out by:

MONOLITH AI LIMITED
CRN: 10200820
Unit 2.05 12-18 Hoxton Street
N1 6NG London
info@monolithai.com


2. Rights of data subjects

You have the right:

  • pursuant to Art. 15 GDPR, to obtain information about your personal data processed by us. Insofar as we process your data you may request information especially about the processing purpose, the categories of personal data, the recipients of your disclosed personal data, especially recipients in third countries, the planned storage period or the criteria of determination, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint with a supervisory authority, the origin of your data, if it was not collected by us as well as the existence of an automated decision-making including profiling and, if applicable, meaningful detailed information.
  • pursuant to Art. 16 GDPR, to obtain the immediate rectification of incorrect or incomplete of your personal data stored with us;
  • pursuant to Art. 17 GDPR, to obtain the erasure of the personal data stored with us, unless the processing is required to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
  • pursuant to Art. 18 GDPR, to obtain the restriction of processing of your personal data, if the correctness of data is disputable, the processing is unlawful, but you refuse its erasure and we do not need the data anymore. On the other hand, you might need it to assert, exercise or defend legal claims or you have lodged an objection against the processing pursuant to art. 21 GDPR and it is not yet clear whether our legitimate reasons prevail your interests.
  • pursuant to Art. 20 GDPR, to obtain your personal data which you provided us, in a structured, common and machine-readable format or to demand the transfer to any other responsible person, insofar as the processing is based on your consent or a contract and the processing is made by means of automated procedures;
  • pursuant to Art. 7 seq. 3 GDPR, to withdraw your uniquely given consent at any time. This entails that a continued processing of your personal data is prohibited and
  • pursuant to Art. 77 GDPR, to lodge a complaint with the supervisory authority. As a rule, you can address the supervisory authority at your usual place of residence or workplace or at our company headquarter.

3. Right of objection

If your personal data are processed on the basis of legitimate interests pursuant to Art. 6 seq. 1 sent. 1 lit. e or f GDPR, you have the right, pursuant to Art. 21 GDPR, to appeal against processing your personal data insofar as there are reasons resulting from your particular situation or which are directed against direct advertising.

In the first case, we will no longer process your data unless we can prove compelling reasons that prevail your interests, liberties, and rights or our processing serves to assert, exercise or defend legal claims.

In the latter case, you have a general right of objection which is realized by us without indicating a particular situation. If you want to make use of your right of revocation or objection, an email to info@monolithai.com will be sufficient.


4. Data Transfer

Your personal data will not be transferred to third parties for purposes other than those listed below. We will only pass on your personal data to third parties if: 

  • you have expressly given your consent pursuant to Art. 6 seq. 1 sent. 1 lit. a GDPR  
  • the transfer pursuant to Art. 6 seq. 1 sent. 1 lit. f GDPR is required for the assertion, exercise or defense of legal claims and there is no reason to assume that you have a prevailing legitimate interest in not transferring your data,
  • in the event that there is a legal obligation to transfer data pursuant to Art. 6 seq. 1 sent. 1 lit. c GDPR, and  
  • this is required by law and pursuant to Art. 6 seq. 1 sent. 1 lit. b GDPR for the execution of contractual relationships with you. 
  • In addition, your personal data are processed by our order processors in compliance with instructions, insofar as this is necessary for the fulfillment of the order. Our contract processors do not have an own right to use your data.

5. Data Security

We use the common SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser. As a rule, this is 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can see whether an individual page of our website is transmitted in encrypted form by the representation of the closed bowl or lock symbol or by the use of “https” in front of the address of our (sub)website. We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in accordance with technological development.


6. Third Countries

Data will be transmitted by us to third countries exclusively in accordance with statutory regulations.

Insofar as we fulfill our contract with you, data is made available to third parties. Appropriate safeguards pursuant to Art. 46 GDPR or an adequacy decision pursuant to Art. 45 GDPR is not necessary.

If you have not consented to the data transfer, if the data transfer does not serve the fulfillment of the contract or if the transfer is necessary for the assertion, exercise or defense of legal claims, the data are only transferred by us if there are suitable safeguards or an adequacy decision.

A suitable safeguard exists, for example, if the EU standard contractual clauses issued by the EU Commission have been concluded.

The legal basis is Art. 45 and 46 GDPR.

Specific privacy information for data processing operations on the website.

  1. When visiting the website
    • When visiting our website, the browser used on your terminal device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until it is automatically deleted:
      • IP address of the requesting computer,
      • date and time of access,
      • name and URL of the retrieved file
      • website allowing the access (referrer-URL),
      • used browser and the operating system of the computer as well as the name of your access provider.

    • The mentioned data are processed by us for the following purposes:
      • to ensure a smooth connection to our website,
      • to ensure a comfortable use of our website,
      • assessment of the system security and stability as well as
      • for further administrative purposes.

    • The legal basis for data processing is laid down in Art. 6 seq. 1 sent. 1 lit. f GDPR. Our legitimate interest lies in the operation of our website and the related presentation of our company.

    • Your data will be deleted as soon as they are no longer required for the stated purposes, after 6 months at the latest.
  2. When using our contact form
    • You can pose questions of any kind through our contact form which is available on our website. The indication of your valid email address and your name is required enabling us to trace the sender of the enquiry and to respond to it. Further information can be provided voluntarily.

    • Data processing for the purpose of entering into contact with us is made pursuant to Art. 6 seq. 1 sent. 1 lit. a GDPR and is based on your voluntarily given consent. The personal data collected by us for the use of the contact form will be automatically erased after you have completed your request.

    • If your request is directed to the conclusion of a contract, Art. 6 seq. 1 sent. 1 lit. b) GDPR serves as the legal basis. In this case, we store your data for the duration of the statutory retention periods.

  3. When registering for our newsletter
    • If you have expressly consented in accordance with Art. 6 seq. 1 sent. 1 lit. a GDPR, we will use your email address to send you our newsletter regularly.

    • To receive the newsletter, it is sufficient to provide an email address. Cancellation is possible at any time, for example via a link at the end of each newsletter. Alternatively, you can also send your cancellation to info@monolithai.com by email at any time.

    • We store your data until the revocation of your consent.

7. HubSpot

We use the services of HubSpot, Inc (25 First Street, Cambridge, MA 02141 USA) for sending our newsletter. 

HubSpot is a service to organize and analyze the mailing of newsletters. If you enter data for the purpose of subscribing to the newsletter (e.g. e-mail address), this data is stored on the servers of HubSpot in the USA.

We have concluded a data processing agreement with HubSpot, Inc. and the EU Standard Contractual Clauses. The data may therefore only be processed by the provider according to our instructions for the purposes described here. The provider does not process the data for his own purposes.

With the help of HubSpot, we can analyze our newsletter campaigns. When you open an e-mail sent with HubSpot, a file contained in the e-mail (so-called web-beacon) connects to the servers of HubSpot in the USA. In this way, it can be determined whether a newsletter message has been opened and which links have been clicked on. Furthermore, technical information is collected (e.g. time of retrieval, IP address, browser type, and operating system). This information can be assigned to the respective newsletter recipient. It is used for statistical analysis of newsletter campaigns. The results of these analyses can be used to better adapt future newsletters to the interests of the recipients.

If you do not want to receive any analysis by HubSpot, you have to unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. 

The data processing is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can withdraw this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data that you provide us with for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from our servers as well as from the servers of HubSpot after the cancellation of the newsletter.

You can find more details in the privacy policy of HubSpot at: https://www.hubspot.de/data-privacy/gdpr/hubspot-product-playbook

  1. When registering for our webinars/workshops:
    • On our website, you have the possibility to register for our webinars and workshops. In the form, the data required for the fulfillment of the contract are requested. The additional data marked as “optional” can be entered by you voluntarily. If you provide this data, we will also use it to contact you in the course of fulfilling the contract.

    • If you consent to receiving our news and updates, please refer to the relevant section in this privacy policy (see Nr. 3).

    • The legal basis for processing your data is Art. 6 para. 1 p. 1 lit. a), b) GDPR.

    • As a matter of principle, we delete your data when they are no longer required for the fulfillment of the contract. Thereafter, we delete the data immediately, unless we are required to retain it by law or need the data for evidentiary purposes for civil claims. If you have consented to receive our news and updates, please note the retention periods in the relevant section (see Nr. 3) of this privacy policy.

  2. When downloading our white papers:
    • You have the possibility to download whitepapers via our website. This requires you to enter your email address, name, phone number, and interest. You can provide information about the company voluntarily.

    • After submitting your data, you will receive an e-mail with a link to download the whitepaper. By submitting the form, you agree that we may contact you by phone to introduce you to our products. In addition, we will send you news and updates by e-mail if you have expressed this wish in the form (please refer to our notes on the newsletter in this privacy policy under No. 3). Finally, we also process the information for statistical purposes in order to be able to identify which interest groups download the white papers.

    • The legal basis for processing your data is your consent, Art. 6 seq. 1 sent. 1 lit. a GDPR.

    • Unsubscribing from our news and updates is possible at any time, for example via a link at the end of each newsletter. Alternatively, you can withdraw your consent at any time by expressing this wish in the telephone call with our employee or by sending an e-mail with the corresponding request to info@monolithai.com.

    • We will store your data until you withdraw your consent.

    • Providing your consent is voluntary. We cannot provide you with our white paper without your consent.

8. Cookies, analysis tools, plugins, and other elements of third parties

We use cookies on our site. These are small files that your browser automatically creates, and which are stored on your terminal device (laptop, tablet, smartphone, etc.). Cookies do not harm your terminal device and do not contain viruses, trojans or other malware. The cookie is used to store information that arises in connection with the specific terminal device used. However, this does not mean that we will immediately become aware of your identity.

Analysis tools are used to evaluate the behavior of the website visitors and enable the provider to optimize the website and adapt marketing measures.

Plugins and other elements from third parties are used to integrate the content of these providers into the website.


  1. Required first-party cookies
    • The use of our necessary first-party cookies serves on the one hand to make the use of our range more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages on our website. These are automatically erased after leaving our site.

    • In addition, we also use temporary cookies to optimize user-friendliness, which is stored on your terminal device for a certain period of time. If you visit our site again in order to use our services, it automatically recognizes that you have already visited us and which entries and settings you have made so that you do not have to enter them again.

    • We process your data on the basis of our legitimate interest in the external presentation of our company via the website you have called up and to promote user-friendliness. The legal basis for the processing is Art. 6 seq. 1 sent. 1 lit. f GDPR.

    • Most browsers automatically accept these cookies. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before such a cookie is generated. However, if cookies are completely deactivated, the website may not be displayed correctly, or you may not be able to use all the functions of our website.

  2. Third-Party-Cookies, analysis tools, plugins, and other third-party elements
    • The following indicated and used third-party cookies, analysis tools, plugins, and elements of third parties are used only after receipt of your expressly given consent based on Art. 6 seq. 1 sent. 1 lit. a) GDPR. You can withdraw your given consents here at any time in the future. The withdraw of your consent or not giving your consent may lead to an incorrect display of the website or the website does not allow to use of all functions.

    • With the Third-Party-Cookies analysis tools, plugins, and other elements of third parties we want to ensure a need-based design, marketing measures, and the continuous optimization of our website. In addition, we use the tracking measures in order to statistically record the use of our website and evaluate it for the purpose of optimizing our services for you.

    • The respective functional descriptions, possible recipients of the data, information on possible transfers to a third country, and the storage duration can be found in the following notes on the individual processing steps with third-party cookies, analysis tools, plug-ins, and other third-party elements.

  3. Google Analytics
    • We use Google Analytics, a web analysis service provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; referred to in the following as “Google”), to design our website in line with needs and to optimize our sites on an ongoing basis. In this connection, pseudonymized usage profiles are produced and cookies are used. Information on your use of this website generated by the cookie such as:
      • the browser type/version,
      • the operating system used,
      • the referrer URL (the previous site visited),
      • the hostname of the accessing computer (IP address),
      • the time of day when the server enquiry is made

    • Is transferred to a Google server in the USA and stored there. The information is used to evaluate the use of the website, compile reports on website activities, and provide further services associated with the use of the website and Internet for the purposes of market research and demand-oriented design of these Internet sites. This information may also be transferred to third parties if this is required by law or if third parties process are commissioned to do process this data. Under no circumstances will your IP address be combined with other data of Google. IP addresses are anonymized so that it is not possible to associate them with certain parties (IP masking).

    • Further information on data protection in connection with Google Analytics can be found, for example, in the Google Analytics Help ( https://support.google.com/analytics/answer/6004245?hl=de ).

    • The data will be transferred to the USA as a third country in accordance with Art. 49 seq. 1 lit. a GDPR with your consent, if you have given us this consent after we have informed you about the possibly missing or limited legal protection options and the lower data protection in the USA in contrast to the EU.

  4. HubSpot
    • To evaluate the use of our website, we use the service of the provider HubSpot, Inc. (25 First Street, 2nd Floor, Cambridge, MA 02141 USA).

    • Here, so-called “tracking pixels” are used, and also “cookies” are set, which are stored on your computer and enable an analysis of your use of the website by us. HubSpot evaluates the information collected (e.g. IP address, geographical location, type of browser, data entered in contact forms, duration of the visit, and pages viewed) on behalf of Monolith in order to generate reports.

    • If a user subscribes to the newsletter (see no. 3) or obtains downloads of our whitepapers (no 6), we can use HubSpot to link a user’s visits to www.monolithai.com with personal information (especially name/email address) on the basis of consent given, thus recording personal information and informing users individually and specifically about preferred topics.

    • Further information about the functioning of HubSpot, can be found in the privacy policy of HubSpot Inc., available at: http://legal.hubspot.com/de/privacy-policy.
    • The data will be transferred to the USA as a third country in accordance with Art. 49 seq. 1 lit. a GDPR with your consent if you have given it to us after we have informed you about the possibly missing or limited legal protection options and the lower data protection in the USA in contrast to the EU.

9. Currency and amendment of the data protection declaration


This data protection declaration is currently valid as of July 2022. Due to the further development of our website and offers on it or due to changed legal or official requirements, it may be necessary to amend this data protection declaration. You can call up and print out the current data protection declaration at any time on the website.